DRAFT MINUTES

of the

Board Meeting of August 7, 2008

at

Tierrasanta Recreation Center, Room 2

Directors in attendance: Eric Germain (President), Lee Campbell, Susan Deininger, Scott Hasson, Dana Brown (Secretary) arrived late

Director absent: Roy Colosimo

Guest: Robert Aguilar

The President called the meeting to order at 6:37 PM. A quorum of four was present initially, five when Dana arrived, and six once Robert Aguilar was appointed to Treasurer.

Item 1:  Approve the TF Minutes of 7 July 2008 and 17 July 2008

Motion:     Deininger / Hasson

The TF Board of Directors approved the Minutes of 7 July 08.

Passed:      5 – 0

Motion      Deininger / Hasson

The TF Board of Directors approved the Minutes of 17 July 08.

Passed:      5 – 0

Item 2:  Vacancy Appointment of a new Treasurer

The President reviewed the By-Laws for vacancies and how to appoint replacements. Robert Aguilar, Jr. offered to serve as Treasurer and shared his resume.

Motion:     Germain / Hasson

The TF Board of Directors appointed Robert Aguilar, Jr. to Treasurer for the unexpired term (through February 2010).

Passed:      4 – 0 (Brown not yet present but she previously sent her approval by email)

 Item 3:  Turnover of Treasurer Duties

Secretary Dana Brown relinquished her tenure as interim Treasurer with the thanks of the Board. The President and Secretary gave Robert Aguilar all paperwork related to the duties of Treasurer.

Item 4:  Reconsider the Location of Monthly Board Meetings

The TF Board of Directors will remain at the Tierrasanta Recreation Center, Room 2.

Item 5:  CPEC and Kiwanis Meetings

The President is the Chair of CPEC, the TCC’s Community Plan Exploration Committee. CPEC held it’s first meeting of the new committee on 31 July 08. The main points of discussion were the committee’s plan to begin a lengthy wholesale rewrite of the Tierrasanta Community Plan in order that it better represent our present needs (e.g., a new Fire Station, a new Library, plans for the Tucker site, removal of the boulevard extensions).

The President reported on his briefing to the Kiwanis at their meeting held on 6 August 08.

Item 6:  501(c)3 Status

The State returned some paperwork for additional information, and the President sent the markup back to the State.

Item 7:  TVSD Agreement

Susan Deininger requested help with the TVSD logo so they can fine tune the membership and get their information online. Robert Aguilar, Jr. offered his assistance. TVSD is ready to go and they are actively looking for someone to contact the 350 individuals that expressed an interest.

Item 8:  PayPal Account Limitations

The President noted a built-in limitation in the ability to freely transfer monies in PayPal to our NIFCU account. There is $1,729.71 we cannot easily access this due to the transfer limit of $500 per month.

To lift this limit TF needs to provide a debit card. A PayPal debit card will be available after the TF has been a PayPal member for 60 days, which is 11 August. NIFCU also provides debit cards. TF’s consensus was not to get a credit or debit card, but if we must do so then severe restrictions should be imposed. More study is needed to determine the options with PayPal and NIFCU. Robert and Dana will confer with NIFCU to inquire about a  NIFCU debit card for said purpose of transfers only.

Scott suggested considering Payment Tech, out of Florida, through Yahoo Store.

Item 9:  Taste of Tierrasanta

The President reviewed plans for the Taste including the venue layout and the plan for admitting attendees and parking management.

Susan Deininger offered to monitor the volunteer labor force and suggested a professional photographer for the Taste.

Lee Campbell suggested selling the logowear by the Cantina.

The President’s opinion is the Knights of Columbus, Kiwanis and any other group can have tip jars at any booths where they work (where they provide manpower to help the Taste).

Item 10:  Member Comments

Dana Brown updated the TF Board on the Skate park. Hani Shatila offered assistance in writing a letter to the community showcasing the skate park and asking for $100 donations.

With Admiral Len Hering supportive, the next meeting is between Councilmember Jim Madaffer and YMCA Executive Director Dick Webster. In October, all of the proposed stakeholders will be meeting to move forward on the legalities and Memorandums of Understanding.

Treasurer Aguilar suggested checking with, and will research further, bulk mailing with the Post Office. He also suggested that TF, TCC, and the community of Tierrasanta each have their own logo, where the Tierrasanta community’s logo reflects 1971, and where the TCC and TF logos reflect their years of founding.

Director Campbell discussed utility boxes and how they could be decorated. He also is concerned the Navy has encroached on city property at the Admiral Baker driving range.

Director Hasson said the TCC is forming positions on the TF including 1) a demand for appointed TF membership, and 2) elimination of public vote to determine TF Board membership. A new committee was formed, chaired by TCC Director Rich Orr, to examine the relationship between TF and TCC. The President will attend the TCC meetings on behalf of TF (others also invited).

Motion:  Germain / Hasson

TF agrees to engage the TCC in committee format to discuss issues, common goals and possible inconsistencies in the TF Bylaws, to include appointed Board Member and conduct of TF elections.

Passed:  6 – 0

The meeting adjourned by consent at 8:10 PM.   Campbell / Germain

Submitted:	Approved:
Dana Brown, Secretary	Eric Germain, President